Friday, July 3, 2009

Sample Cover Letter for Submitting a Price Proposal with First Purchase Discount

Dear Customer,

On behalf of Pennylane Flowers & Urns, I am pleased to offer you the following prices for our items:

Roses - $120
Mums- $70
Urn - $50

We also offer a 30% Discount for Pennylane Customers who make their first purchase using our retail catalog.

Pennylane is the number one door-to-door flower delivery service in the Bay Area.

If you need further assistance please e-mail us at or call us toll free at (555) 553-5555.

Best Regards,

Informing Employee of Job Promotion and Salary Increase

Dear Betty,

Congratulations on your outstanding performance!

As noted by your supervisor, you will now be promoted from Junior Brand Associate I to Marketing Brand Associate.

Effective August 1 2010, you will receive a salary increase of $50 per hour. In line with your promotion, you will be required to sign a new employee contract stating your new employee privileges, overall salary and tax deductions.

Please signify your acceptance of my offer by signing and returning to me the enclosed copy of this letter along with the signed agreement no later than July 15, 2010.

Best regards,
HR Officer

Thursday, July 2, 2009

School & Academic Letters

Letter Asking Permission to hold Rehearsals at School
Asking the Principal to allow student practice on school premises on a weekend

Letter to Parent about Child's Behavior in School
Notice to Parents about child's disruptive behavior in class

School Excuse Letter
Mom takes daughter to the dentist and misses school

Letter to Parent about Child's Behavior in School
Informing Parents of Disciplinary Action on Student or Student Probation

Student Excuse Letter
An excuse letter written by mom telling your teacher you had diarrhea.

School Excuse Letter
An excuse letter stating you've gone off to visit a dying relative or attended a funeral.

Letter to Parents: Student Absent from ClassNotice to Parents that their child has not beeen showing up for school

Letter seeking Scholarship Applicants
Disseminating Info about available scholarships

Notice of Teacher's Resignation letter to ParentsPersonal Letter from the teacher explaining her resignation

Teacher's Letter to Parents

Formal Excuse Letter for Missing SchoolA proper excuse note for students absent from class

Inquiry Letter on College Application Process
Sample letter asking for information on available college courses

Letter Requesting School Records for Collegiate Purposes
Asking your high school alma mater for your academic records

Request Letter: Change of Shift Schedule of Employee

Dear Operations Manager,

I would like to request a change in my shift schedule. I am currently scheduled to work every Wednesdays to Fridays of the week from 9pm to 6am on the Harveys Account.

Due to recent changes in my academic schedule, I would like to switch my Wednesday evening shift to an earlier shift in the week: Mondays to Tuesdays 1pm-10pm if possible.

I understand the work demands of the Call Center Industry and the importance of having agents on the floor at key hours. In keeping with the company's needs in mind, I would like to take on a day where there is a huge volume of calls and a great need for agents to be on shift.

Below I have listed other viable options that fit my schedule and I want to give you the flexibility to determine which option would better suit the business as a whole.

Thank you for your consideration.

Tess Bass
Call Center Agent
Night Shift

Letter to Parents: Student Absent from Class

Dear Parents,

We would like to express our concern that your son Maddox Pitt has been absent from class. He has not attended the following school days: March 1- March 5, 2020. He has missed several key exams and classroom assignments. We would appreciate if you could advise us on your son's status. We would like to know if there is a particular reason behind his absences.

Please kindly give us a call at 855-665500 or you may visit me at the school's administrative office.

We appreciate your time and look forward to hearing from you.

Principal Victoria

Letter seeking Scholarship Applicants

Dear Mr. Gorman,

We trust this finds you well.

You may now be familiar with the Asia Leaders Programme (formerly known as Dual Campus Master of Arts in International Peace Studies programme) of the United Nations-mandated University for Peace (UPEACE), a graduate school specialised in peace education and conflict resolution training. This is a Scholarship Programme being funded by The Nippon Foundation - Japan, which is run out of our main campus at Costa Rica and Ateneo de Manila University, the UPEACE partner university in the Philippines. In April 2009, the programme for the third cohort of scholars commenced.

We are writing to you because at this point, UPEACE would like to extend an invitation to interested parties to apply for the next intake of scholars.

We believe that many individuals within your network would not only be interested but would be quite qualified for this scholarship. We would thus like to request your assistance by disseminating the attached promotional materials within your network. For your quick reference, attached are some pertinent details of this programme.

Best Regards,
Maria Luisa

Letter of Love and Support to a Friend

Dearest Joy,

I'm going through a similar situation such as yours. I know how its like and how rough things can get. Its never an easy decision, but its better to face this head on rather than not deal with it. I know you will pull through. Stay strong!

You have my love and support as always. Let me know how things work out.


Wednesday, July 1, 2009

Thank you letter to Employer for Bonus

Dear Boss,

Though its not Christmas yet, it sure feels like it.I would like to thank you for this wonderful surprise at work, I didn't expect to receive my quarterly bonus, but I'm really glad I did and more importantly, you've approved and signed it.

Thank you for letting me know that all the hard work and late hours put in by me and my team are well worth it!

I really appreciate the gesture.

Best Regards,
Team Leader

Thank you Letter to Employer for Giving you the Job

Dear Joe,

Jobs are hard to come by nowadays and I am grateful that at this trying economic time you decided to give me a chance and hire me for the job at your store.

I would like you to know that I truly appreciate this opportunity. I've been learning a lot about the business and so far it has proved to be very exciting for me!


Tuesday, June 30, 2009

Notice of Teacher's Resignation letter to Parents

Dear Parents,

I have recently turned in my resignation at the school. I will miss your kids very much as they are very likeable, well-mannered students.

I would like to dispel rumors that I have been suspended from teaching due to unfavorable reasons. This is very much untrue. I have resigned from my post and given up tenure to relocate to Nebraska, as my husband has been promoted and been given a supervisory role in his company. I have been teaching at Saint Martin's for many years and this was a very tough decision on my part. But as you all know, there comes a point when family becomes our first and utmost priority.

Be rest assured, your children will be in good hands and in the care of a new excellent teacher, Miss Philips. She is an outstanding educator in our faculty and more importantly, she is also known in the community as a loving mother to two kids.

As I reflect on my years of teaching, I would like to thank you all dear parents, faculty and staff of St. Martin's for being supportive and caring. You have made my stay a precious experience and certainly, a most fruitful journey.

Teacher Kim

Formal Excuse Letter for Missing School

To Mildred's teacher:

Please excuse Mildred Bausch's absence. I had to take her to the dentist, she has been in agony over a chipped tooth plus her gums are also inflamed.

Mommy Minerva

More sample excuse letters here

Letter Giving Up Parental Custody of Children

To Judge Anso of 4th District,

This is to officially and publicly declare that I, Marianna Robertso will not seek further custody of my children - Andrew Robertso and Ian Robertso, ages 9 and 10 years old. I will not impose myself in their lives until I seek proper care and rehabilitation. I love my children and I am giving up my parental rights for their well-being and safety. They need to be with family who know and love them.

I would like that the court grant custody to their paternal grandmother who has cared for them for most of their lives.

Signed & Noted: August 4, 2006

A Letter of Encouragement

Dear Tabitha,

I heard about what happened to you. Its not that we've been sharing gossip, but people have been talking, and we mean well. We are very concern about you - your well-being and how this would affect your family. I can't possibly imagine what you're going through. I think it's too much for anyone to endure this kind of scenario and I won't even try to comprehend it. No one I guess would ever understand the weight of it all.

All I can say is that I'm here for you, that's what's important. Don't hesitate just let me know what I can do to help.


Work Report Letter to Boss

Dear Boss,

In line with Project A, please be advise that the following requirements have been met:

a) Database of Clients from Region A, B & C have been notified of their shipments.
b) Marketing calendars are now set to anticipate bulk orders from Region D.
c) Coordination and traffic between Department A to Department B has been streamlined by Brand Associate 1.

I have also been up to par with work tasks of which you have assigned:

a) Delegate Project A documentation to interns.
b) Finished 30 page statistical report on Project A brands.
c) Informed your wife of client meeting via twitter
d) Took your coat to the cleaners and walked your pooch.

Please let me know if the information in my work report is sufficient. You may email me any questions or concerns.

Thank you


Thank you Letter to Parents from Grown-up Son

Dear Mom and Pops,

Its been ages and this letter is long overdue. This is something I really need to tell you and before anything else happens, I really want you guys to know how I feel.

Thank you for kicking me out of the house last year. I now realized that it was probably the hardest thing you had to do though it was the most sensible thing you could to do for a 26 year old man-child like me. Getting me out of your roof has done me a lot of good. I love you all the more for it now. Though I was so angry back then, it was just obvious I needed that kind of discipline.

I had a rough start the first few months, no one would take me in for work and I had to live in this flat with three other guys. Worse, they had trust funds and I had nothing. But I remember how grandpa was when he was young, after the war he had nothing too, yet he worked his way till things got better.

I have a job now. A stable one with the classy benefits. I'm finally on my own two feet. Ma and Pa, I would like to do you proud and take you two out for dinner.

Its how grown up I am now.

Your son,

Letter Asking Permission to hold Rehearsals at School

Dear School Secretariat,

We are seeking the Principal's permission to hold our practice sessions on school grounds from Saturday 1-4pm. This is in preparation for the school's annual homecoming where all seniors will be performing Michael Jackson's Thriller.

I hope you would allow us.

Thank you for your consideration.

The Class President

Business as Usual Notice to Customers

Dear Loyal Customer,

Due to a malfunctioning Aircondition unit at our facility, we had to close shop for 3 days. But everything's up and running now, and our store is now fully operational.

We are now having our 50% Budget Savers on Canned Carrots and Chicken soup. So we hope to see you back at Harvey's supermarket very soon.

Store Manager

Letter on Monthly Report Deadine

To all Executive Officers,

The deadline for all monthly reports is fast approaching. For those who have not submitted, you have until the 30th to email me your documents. Please treat this matter with utmost urgency.

If you have any concerns or questions pertaining to your progress reports, please don't hesitate to approach me at my office. I am here until 6:00pm daily.

Thank you very much